VMRA-SAT Privacy Notice

Who we are

The Veterinary Medicines Directorate (VMD) is the data controller for the personal information processed through the Veterinary Medicines Regulatory Agency Self-Assessment Tool (VMRA-SAT).

What information we collect

When you use VMRA-SAT, we may collect:

  • Your name or job title (as entered by you).
  • Your organisation and country.
  • Your work email address if you request a copy of the desktop version.
  • Limited technical information required to operate and secure the service.

The tool is not designed to collect sensitive personal information.

We use Google Analytics 4, provided by Google Ireland Limited, to understand how visitors use the VMRA-SAT website and to help us improve its content and performance. Google Analytics is activated only where you have consented to analytics cookies.

Why we collect this information

We use this information to:

  • Provide access to VMRA-SAT.
  • Support collaboration between users of the assessment tool.
  • Show who has made updates to an assessment and when.
  • Maintain the security and operation of the service.
  • Respond to enquiries and provide support.

Our legal basis for processing

We process personal information because it is necessary for the operation and administration of VMRA-SAT and to support users of the service.

Who can access your information

Access to information is limited to:

  • Authorised VMD staff.
  • Other authorised users participating in the same assessment.
  • Service providers supporting the hosting and maintenance of the website where access is necessary to provide those services.

We do not sell or use your information for marketing purposes.

How long we keep your information

Information submitted when requesting access to the desktop version will normally be deleted in accordance with the VMD’s Privacy Notice.

Information held in the Lite Web Version, including contributor names and records showing who entered or updated responses, will be deleted or anonymised after two years of inactivity.

How we protect your information 

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure. Access to personal information is restricted to authorised personnel and service providers who require access to perform their duties. 

Your rights

You have rights under data protection legislation, including the right to request access to your personal information and request correction of inaccurate information, request erasure of your personal information, restrict the processing of your personal information, object to processing; and lodge a complaint with the Information Commissioner's Office (ICO).  If you are dissatisfied with how we have handled your personal information, you may lodge a complaint with the Information Commissioner's Office (ICO). Details can be found at www.ico.org.uk.

Contact us

If you have any questions about how your information is used, please contact:

Veterinary Medicines Directorate
Woodham Lane
New Haw
Addlestone
Surrey
KT15 3LS

Email: postmaster@vmd.gov.uk

For more information about how the VMD handles personal information, please see the VMD Privacy Notice.